Here’s my method for quickly writing emails that are concise and effective.
This method won’t work for everyone, but it works for me.
If you receive many emails a day and you find yourself getting behind on them, try this:
As soon as you see the email, review it while thinking about your response.
Hit reply and start typing every thought that you want to communicate to the recipient, regardless of order, with one thought on each line.
Save it as a Draft and come back to it later. Use your Drafts folder as a queue of emails that you plan on getting back to.
After you have all of your thoughts written down, review them and order them with the recipient in mind: What is the most important message that you want to communicate to this person? Put that first.
Keep each thought on its own line with a space between each thought. Don’t bundle all of your thoughts into one paragraph, it will decrease the likelihood that they will read and understand everything in your email. People have short attention spans, especially if they receive many emails a day. Get your point across immediately, cut out the fluff. No one likes to read long paragraphs of text, its no fun. It will also make it harder for people to come back and pick out important pats of your email if you bundle it altogether. See my point here? Don’t do it.
Thanks for reading!
What is your method for writing effective emails?
Share in the comments below or email me.